LOSEV
PRIVACY NOTICE ON PROCESSING OF INTERN’S PERSONAL DATA
Data Controller:
LÖSEV Lösemili Çocuklar Sağlık ve Eğitim Vakfı
Turgutlu Sokak No:30 Gaziosmanpaşa/Ankara
As LÖSEV Lösemili Çocuklar Sağlık ve Eğitim Vakfı (“Lösev Vakfı”); we have prepared this
“Privacy Notice” to inform you about the processing, storage, and transfer of your personal data within
the scope of the Personal Data Protection Law No. 6698 (“Law”) and the relevant legislations.
Which of your Personal Data is Processed and What are the Purposes of Processing?
Identity Information
Processed Personal
Data
Purposes of Personal Data Processing
● Name
● Surname
● Copy of ID Card
● Photograph
Execution of Emergency Management Processes, Execution of
Information Security Processes, Fulfillment of Obligations Based on
Employment Contract and the Law, Execution of Fringe Benefits and
Vested Interests Processes for Employees, Execution of Audit/Ethics
Activities, Execution of Training Activities, Execution of Access
Authorization, Execution of Activities in Compliance with Legislation,
Execution of Finance and Accounting Activities, Execution of
Assignments Processes, Execution of Legal Activities, Execution of
Communication Activities, Planning Human Resources Operations,
Execution / Examination of Business Activities, Execution of
Occupational Health / Safety Activities, Execution of Business
Continuity Activities, Execution of Logistics Activities, Execution of
Goods / Service Purchase Operations, Execution of Performance
Evaluation Processes, Execution of Risk Management Processes,
Execution of Storage and Archiving Activities, Execution of Contract
Processes, Management of Demands / Complaints, Supplying of
Movable Goods’ and Resources’ Security, Execution of Supply Chain
Management Processes, Execution of Marketing Processes of
Products / Services, Execution of Talent / Career Development
Activities, Providing Information to Authorized Persons, Institutions and
Organizations
Legal Basic of Processing Identity Information
Your personal data is processed by Lösev Vakfı in line with the fulfillment of the purposes listed
above, based on the legal basis of
● It is expressly provided for by the laws,
● Processing of personal data of the parties of a contract is necessary, provided that it is
directly related to the establishment or performance of the contract,
● It is necessary for compliance with a legal obligation to which the data controller is subject,
● Processing of data is necessary for the legitimate interests pursued by the data controller,
provided that this processing shall not violate the fundamental rights and freedoms of the
data subject
specified in Article 5 of the Law.
Identity Information Collection Methods
Your identity information is collected via forms.
Personnel Information
Processed Personal
Data
Purpose of Personal Data Processing
● Occupational Health
and Safety (OHS)
Participation
Information
● Dormitory Information
● SSI Recruitment
Statement
● Internship Information
and Documents
Execution of Emergency Management Processes, Execution of
Information Security Processes, Fulfillment of Obligations Based on
Employment Contract and the Law, Execution of Fringe Benefits and
Vested Interests Processes for Employees, Execution of Audit/Ethics
Activities, Execution of Training Activities, Execution of Access
Authorization, Execution of Activities in Compliance with Legislation,
Execution of Finance and Accounting Activities, Execution of
Assignments Processes, Execution of Legal Activities, Execution of
Communication Activities, Planning Human Resources Operations,
Execution / Examination of Business Activities, Execution of
Occupational Health / Safety Activities, Execution of Business
Continuity Activities, Execution of Logistics Activities, Execution of
Goods / Service Purchase Operations, Execution of Performance
Evaluation Processes, Execution of Risk Management Processes,
Execution of Storage and Archiving Activities, Execution of Contract
Processes, Management of Demands / Complaints, Supplying of
Movable Goods’ and Resources’ Security, Execution of Supply Chain
Management Processes, Execution of Marketing Processes of
Products / Services, Execution of Talent / Career Development
Activities, Providing Information to Authorized Persons, Institutions and
Organizations
Legal Basis of Processing Personnel Information
Your personal data is processed by Lösev Vakfı in line with the fulfillment of the purposes listed above,
based on the legal basis of
● Processing of personal data of the parties of a contract is necessary, provided that it is
directly related to the establishment or performance of the contract,
● It is necessary for compliance with a legal obligation to which the data controller is subject,
● Processing of data is necessary for the legitimate interests pursued by the data controller,
provided that this processing shall not violate the fundamental rights and freedoms of the
data subject
specified in Article 5 of the Law.
Personnel Information Collection Methods
Your personal information is collected via form.
What is the Legal Reason for Collecting Special Categories of Personal Data?
Personal data relating to the race, ethnic origin, political opinion, philosophical belief, religion, religious
sect or other belief, appearance, membership to associations, foundations or trade-unions, data
concerning health, sexual life, criminal convictions and security measures, and the biometric and
genetic data are deemed to be special categories of personal data.
Special categories of personal data require higher protection than other data categories. It is regulated
in accordance with the Personal Data Protection Law No. 6698 that additional information should be
provided in order to process such data.
Health Information
Purposes of Personal Data Processing
Fulfillment of Obligations Based on Employment Contract and the Law,
Execution of Fringe Benefits and Vested Interests Processes for
Employees, Execution of Training Activities,Execution of Activities in
Compliance with Legislation, Execution of Assignments Processes,
Planning Human Resources Operations, Execution of Contract
Processes, Execution of Occupational Health / Safety Activities,
Execution / Examination of Business Activities, Providing Information
to Authorized Persons, Institutions and Organizations
Legal Basis of Processing Health Information
Your personal data is processed by Lösev Vakfı in line with the fulfillment of the purpose listed above,
based on the legal basis of;
● explicit consent of the data subject,
● Personal data relating to health and sexual life may only be processed for the purposes of
protecting public health, preventive medicine, medical diagnosis, treatment and care
services, planning and management of health services and financing, by persons under the
obligation of confidentiality or authorized institutions and organizations without seeking the
explicit consent of the person concerned,
specified in Article 6 of the Law.
Health Information Collection Methods
Health information is collected via form.
Criminal Conviction and Security Measures
Purposes of Personal Data Processing
Execution of Contract Processes, Fulfillment of Obligations Based on
Employment Contract and the Law, Execution of Activities in
Compliance with Legislation
Legal Basis of Processing Criminal Conviction and Security Measures
Your personal data is processed by Lösev Vakfı in line with the fulfillment of the purpose listed above,
based on the legal basis of;
● explicit consent of the data subject
specified in Article 6 of the Law.
Criminal Conviction and Security Measures Collection Methods
Criminal Conviction and Security Measures is collected via documents declared by you.
To Whom and For Which Purposes May Your Personal Data Be Transferred Domestically?
● In accordance with the legal regulations and the legislation we are subject to, it is shared with
the people who are clearly authorized in the legislation. In addition, your personal data will be
shared with authorized persons or public institutions and organizations upon the request of a
court decision or authorized administrative authorities.
Do We Transfer Your Personal Data Abroad?
● Your personal data is not transferred abroad.
How Long Is Your Personal Data Stored?
● If a period of time is determined for the storage of your personal data in the law or the relevant
legislation, your personal data must be kept for at least this period. If a period is not foreseen
in the law or the relevant legislation; It is stored for reasonable periods determined in connection
with the purposes of processing, provided that it is limited and measured.
What are Your Rights with Respect to Your Personal Data as a Data Subject?
Pursuant to your personal data, you have the following rights:
● to learn whether your personal data are processed or not,
● If your personal data are processed, to request information there about,
● to learn the purpose of the processing of your personal data, and whether these personal data
are then used for the intended purposes or not,
● to learn the identity of third parties to whom your personal data are transferred within country or
abroad,
● to request the rectification of the incomplete or inaccurate data, if any,
● to request the erasure or destruction of your personal data within the frame of the terms and
conditions specified in Law,
● If you request completion or correction of incomplete or inaccurate data, or erasure or
destruction of your personal data, to request that this situation be notified to the third parties to
whom we transfer your personal data,
● to object to the emergence of a result against the person her/himself due to analyzing the
processed data exclusively through automatic systems,
● to request compensation for the damage arising from the unlawful processing of your personal
data.
How To Exercise Your Rights As a Data Subject?
You can forward your applications and requests regarding your personal data to Lösev Vakfı via the
Data Subject Application Form by;
● By sending a wet-signed application accompanied by a photocopy of your identity card, to the
address of Turgutlu Sokak, Büyükesat Mahallesi, No:30 Çankaya/Ankara
● By filing an application personally with a valid identity card,
● By sending it to the registered electronic mail address of kvkk@losev.org.tr via using registered
electronic mail (REM) address and secure electronic signature or mobile signature.
● By sending an e-mail with signatured peition by Data Subject with mobile signature or secure
electronic signature or by filling “Data Subject Application Form” to kvkk@losev.org.tr address.
In accordance with Communique On The Principles And Procedures For The Request To The Data
Controller, the application filed by the Data Subject is required to contain such information as first name,
surname, signature (if the application is in writing), T.R. identity number (if the applicant is a foreigner,
nationality, passport number, or if any, identity number), residential or office address for notification
purposes, and if any, electronic mail address for notification purposes, telephone number, fax number,
and information about the subject of request.
The Data Subject shall expressly and understandably state the matter requested in the application,
including the explanations regarding the exercise of the rights mentioned above and the rights that
she/he requests to exercise. All information and documents related to the application should be
attached to the application.
Although the subject of the request must be related to the person who makes the applicant, if acting on
behalf of someone else, the applicant must be specifically authorized in this regard and this
authorization must be documented (letter of proxy). In addition, the application is required to contain
identity and address information, and documents of proof of identity are required to be attached to the
application.
Requests filed by unauthorized third parties on behalf of someone else will not be taken into
consideration.
How Long Your Requests Will Be Answered Regarding Your Processed Personal Data?
Your requests regarding your personal data are evaluated and answered as soon as possible and within
30 days at the latest from the date they reach Lösev Vakfı. If your request is accepted or rejected by
explaining the reason, then, our answer will be sent to the address you specified in the application,
primarily by postal or e-mail, if possible, in the same manner as your request.